Visitor Management
Visitor management that works
on any kiosk you already ow
Secure, compliant check in for visitors, contractors and staff, on the hardware your reception already has. Deploy on premise or as SaaS, and replace the paper logbook with something security, hosts and facilities can all actually use.
Reception is where first impressions and security policy collide
A visitor signs a paper register nobody ever reads again. A contractor walks in without anyone checking whether they have signed the safety briefing. A host has no idea their 3pm guest has been sitting in the lobby for ten minutes. When something does go wrong, security cannot search six months of handwritten logs to find out who was on site.
RoomNxt replaces all of this with one system behind whatever kiosk, tablet or browser sits at your front desk, so every check in is instant, searchable and tied to the right host, policy and watchlist.
How it works
01
Pre-register or walk in
Hosts invite expected visitors ahead of time by email, or a visitor registers themselves at the kiosk on arrival. Either way, the same record is created.
02
Host is notified instantly
The moment a visitor checks in, the host gets notified and can approve entry with one tap, instead of a receptionist trying to track them down.
03
Badge and policy sign-off
The visitor signs any NDA, safety briefing or entry policy digitally at check in, and receives a printed or digital badge depending on how you configure the site.
04
Full visibility for security
Every check in and check out is logged, searchable and exportable, with watchlist screening run automatically against every visitor.
For hosts and employees
- Pre-registration and instant invites. Invite a visitor ahead of time so they walk straight in without a wait.
- Host notification and one-tap approval. Know the moment your guest arrives, and approve entry without leaving your desk.
- Self-service kiosk check-in. Visitors check themselves in without needing a receptionist available at all times.
- Spot check-in for walk-ins. Unexpected visitor at the door? Check them in on the spot, no pre-registration required.
For facilities and security
- Digital visitor badges. Printed or digital badges, configurable per site or per visitor type.
- Watchlist screening. Every visitor is checked automatically against your watchlist at check in.
- NDA and policy signing. Visitors and contractors sign NDAs, safety waivers or entry policies digitally, with a record kept for every signature.
- Emergency broadcast. Alert everyone on premises during an evacuation or emergency in one click, including visitors who are not on your internal directory.
- Multi-location reporting. One searchable log across every office, plant or branch, instead of a paper register per site.
Deploy your way
Choose on premise for data residency, security or compliance requirements, or SaaS for speed and simplicity. Same software, same features, your choice of deployment, so a BFSI or government buyer is never handed a stripped-down product just because they cannot go to the cloud.
Hardware agnostic by design. Works with any OEM kiosk, tablet, PoE display or browser, so you are never locked into one hardware vendor, and your existing OEM or systems integrator partner's kiosks work without modification.
Integrations
Built for BFSI, government and defense
Cloud-only visitor management tools cannot serve buyers who require on premise deployment. RoomNxt can, without giving up watchlist screening, badge printing or any other feature that a cloud customer gets.
Frequently asked questions
It manages check in, host notification, badging and reporting for visitors, contractors and staff across one or many locations, replacing the paper logbook at reception.
Yes. RoomNxt is available on premise or as SaaS, on the same software, so you can choose based on your security and compliance needs without losing any feature.
None specifically. RoomNxt runs on any kiosk, tablet or browser you already have, including hardware from your existing OEM partner.
Active Directory, OTP and SMS verification, and email and calendar notifications.
Yes. Contractors and vendors can be checked in with their own policy sign-off and badge type, separate from regular office visitors.
The system flags the match automatically at check in, so security is alerted before the visitor is allowed through.
Yes. One login and one report cover every office, plant or branch.
No. Visitors check in through the kiosk or browser at the location, no app installation is required.
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Ready to see it in action?
