Desk booking and allocation
Hybrid seating without the sensors
Let employees find and book a desk from any browser, with no hardware installation required. Deploy on premise or as SaaS, and finally know who is actually coming in, instead of guessing from badge swipes.
Hybrid work broke the simple idea of a desk
Half the floor sits empty on a Tuesday and is overcrowded on a Thursday. Nobody can tell in advance whether their teammates are coming in, so people show up and end up scattered across the floor instead of sitting together. Facilities is paying for space based on headcount, not on who is actually using it.
RoomNxt gives employees a real floor plan to book from before they leave home, and gives facilities real booking data instead of a guess based on badge swipes or Wi-Fi logs.
How it works
01
Check the floor plan before you commute
See which desks are free, and which team members already booked in, from your phone or laptop before you leave home
02
Book your desk, or your team's zone
Pick an individual desk, or book into the zone your team usually sits in, so people land near their teammates instead of scattered across the floor.
03
Show up and it is already yours
No scrambling for a seat, no sticky note system, the desk is reserved exactly as booked.
04
Facilities sees real utilization
Reports show actual bookings and actual usage by floor, zone or team, so space decisions are based on real data instead of headcount assumptions.
For employees
- Floor plan booking. Pick a desk visually from a floor plan instead of guessing where to sit.
- Book by team or zone. Reserve desks by team, department or neighborhood, so your team ends up sitting together.
- See where your team is sitting. Check who else has booked in before you commit to a day in office.
- No mandatory app. Book from any browser, no installation required, works the same on a laptop or a phone.
For facilities and IT
- Hybrid attendance policies. Set rules on how many days per week a desk can be booked, per team or per individual.
- Utilization reporting. See real occupancy against booked capacity, by floor, zone or team, to plan space with actual data.
- Active Directory integration. One login across desk booking, meeting rooms, visitors and parking.
- Multi-location support. One system and one report across every office.
Deploy your way
Choose on premise or SaaS on the same software, with the same feature set either way. On premise keeps booking and attendance data inside your own infrastructure, SaaS gets you running in days with nothing to manage.
No desk sensors, no proprietary hardware, no mandatory app for employees. Booking runs entirely in software, so there is nothing to install at the desk itself.
Frequently asked questions
Yes, you can try us for free for 30 days. If you want, we'll provide you with a free 30-minute onboarding call to get you up and running.
Yes. RoomNxt desk booking is available on premise or as SaaS, on the same software.
Yes. Set booking limits per user, per team or per number of days a week, and enforce them automatically.
No. Employees can book from any browser, with no app installation required.
[Placeholder, confirm typical implementation timeline with Sanjay before publishing.
Yes. The floor plan shows who has booked in and where, so teams can plan to sit together.
Yes. Book an entire team zone or neighborhood, in addition to individual desk booking.
Booking and utilization data by floor, zone and team, so space planning is based on real numbers.
Yes. One login and one report cover every location.
[Placeholder, confirm data residency and security certification details before publishing.]
Ready to see it in action?
